When it comes to Zoho One, choosing the right pricing plan can have a significant impact on your business's bottom line. Zoho One offers two pricing models: All-Employee and Flex-Employee. While they seem straightforward, there’s a surprising financial "cutover point" that might change your decision.
In this blog, we’ll break down the math, show you how to find your magic number, and even provide an interactive calculator to help you make the best choice for your business.
Understanding Zoho One Pricing
Zoho One provides businesses with access to over 50 apps, but it offers two distinct pricing options:
All-Employee Pricing:
- $50 per employee per month.
- Every employee in the organization needs a license.
Flex-Employee Pricing:
- $115 per license per month.
- Only pay for employees who need access.
The Cost Breakdown
Let’s use an example to compare these options:
- You have 10 employees in your company.
- Only 5 employees actually need access to Zoho.
Here’s what you’d pay:
| Pricing Plan | Calculation | Cost (per year) |
| All-Employee Pricing | $50 x 10 employees x 12 months | $6,000 |
| Flex-Employee Pricing | $115 x 5 employees x 12 months | $6,900 |
Even though half your team doesn’t use Zoho, All-Employee pricing is still cheaper.
The Magic Number: 43%
Here’s where it gets interesting. There’s a critical threshold to determine which plan is better. If 43% or fewer of your employees need Zoho, Flex-Employee pricing saves you money.
But if 44% or more need Zoho, All-Employee pricing becomes the better choice.
This is because the All-Employee plan’s lower per-user cost balances out the extra licenses you pay for.
Maximizing Value with All-Employee Pricing
Even if some employees don’t need Zoho’s core apps, the All-Employee plan can still bring value to your entire team. For example, Zoho offers tools for:
- Timesheets: Track employee hours and productivity.
- Leave Management: Streamline holiday requests and approvals.
- Collaboration: Use communication tools for team updates and announcements.
By finding ways to use Zoho across the company, you can unlock even more ROI.
Interactive Calculator: Find Your Best Pricing Plan
To make this decision easier, we’ve built a simple Zoho Pricing Calculator. Just enter:
- The total number of employees in your business.
- The number of employees who need access to Zoho.
The calculator will instantly recommend whether All-Employee or Flex-Employee pricing is more cost-effective for you.
Zoho One Pricing Calculator
Zoho One is always aggressively priced to represent the best value in the business software market. There are 2 ways to save even more:
- By licensing every employee in your organization, your price will drop by more than 50%.
- Choose to pay for all your licenses upfront (i.e., annual billing instead of monthly) and get an additional 15-20% off!
Don't worry about choosing the wrong plan, as you can always change your options at a later date.
Results:
All-Employee Cost: $0
Flex-Employee Cost: $0
Recommendation:
* All calculations are based on annual billing (12 months).
Conclusion: Make the Smart Choice
Choosing between All-Employee and Flex-Employee pricing doesn’t have to be a guessing game. With a bit of math—and our interactive calculator—you can save your business money and make the most of Zoho One’s powerful suite of apps. Still have questions? Leave a comment below or reach out to our team for personalized advice.